Sync receipts to QuickBooks Online, categorized line by line
Built for freelancers and one-person businesses on iPhone, Receipt Rabbit scans your receipts and posts each line item to its own QuickBooks expense category.
Requires Receipt Rabbit Pro ($8 a month or $60 a year, with a 7-day free trial on annual) and iOS 18 or later.
One receipt splits across multiple QuickBooks categories on a single Expense
Receipt Rabbit categorizes every line item into 42 categories and sends a receipt mixing supplies, shipping and equipment to QuickBooks Online as one Expense with separate category lines.
- Separate category lines. Printer paper, bubble mailers and a replacement router post to their own QuickBooks accounts instead of all landing in Office Supplies.
- Receipt image attached. Every synced Expense includes the original receipt photo or PDF right inside QuickBooks.
Split business and personal items on the same receipt without breaking your bank match
When a receipt has both business and personal items, you mark the business lines. The Expense still posts for the full receipt total, so it matches the charge on your card or bank statement.
- Mark only the business lines. A 100% business receipt sends every line straight to your business expense accounts.
- Pick one non-business account. Unmarked personal lines go to a single non-business account that you choose once.
- Mixed receipts wait for you. A mixed receipt will never sync until you have chosen where personal lines should go.
Each receipt arrives in QuickBooks ready for your accountant and bank feed
Receipt photo or PDF attached
The original receipt photo or PDF is attached to the Expense in QuickBooks. If a weak connection slows the upload, the app retries the attachment in the background.
Mapped to your chart of accounts
On first connect, Receipt Rabbit maps its 42 categories to the expense accounts already in your chart of accounts. Set it up once and future receipts use your existing accounts.
Ready for QuickBooks bank matching
Receipt Rabbit creates the itemized Expense and never reads your bank feed. When the card charge clears, QuickBooks suggests a match between the Expense and the bank transaction for you to confirm.
Send receipts to QuickBooks automatically or review every receipt first
You decide when receipts leave your iPhone. Send them to QuickBooks as soon as you scan, or hold them for a quick check before they post to your books.
- Auto-sync on scan. Turn on auto-sync to send each categorized receipt to QuickBooks as soon as you scan it.
- Manual sync after review. Turn auto-sync off to review line items and send receipts manually whenever you are ready.
- Switch payment accounts per receipt. Change the bank or credit card account on any individual receipt before syncing it.
Receipt Rabbit requests the QuickBooks Accounting permission only, never Payments. It cannot move money, initiate payments or make transfers.
Connect QuickBooks Online in four quick steps on your iPhone
- Open the Sync tab. In Receipt Rabbit Pro, open the Sync tab and tap Connect next to QuickBooks.
- Sign in with Intuit. Sign in to your Intuit account and pick the QuickBooks Online company you want to connect.
- Choose your default payment account. Select the bank or credit card account you usually pay receipts from.
- Confirm your category mapping. Receipt Rabbit maps its 42 categories to your existing expense accounts so you are ready to scan.
Receipt Rabbit only reads and writes the QuickBooks records needed to book expenses
What it reads
- Company name. Shows which QuickBooks company you have connected in the app.
- Chart of accounts. Reads your expense and payment accounts once to map categories and set your paid-from account.
- Vendors. Matches existing merchants in your vendor list to avoid creating duplicate vendors.
What it writes
- Purchases. Creates the itemized Expense records in your QuickBooks account.
- Attachments. Uploads the receipt photo or PDF to each Expense.
- Vendors. Adds a new vendor only when the store is not already in your vendor list.
Receipt Rabbit never reads or writes invoices, payroll, customers, payments or your bank feed.
Your receipts stay on your iPhone and in your personal iCloud
- No user accounts or login. Receipt Rabbit has no central user database, and your receipts live on your iPhone and in your personal iCloud.
- Personal details masked before categorization. Card numbers, member IDs, names, phone numbers, and addresses are masked on a best-effort basis before sending a photo.
- Images deleted after categorization. Receipt images are not kept on our servers once categorization is complete.
- One-time account mapping. Connecting QuickBooks sends your expense account names and IDs once to map categories. Disconnecting clears saved mappings in the app.
QuickBooks sync questions
Can one receipt be split across several QuickBooks categories?
Yes. Receipt Rabbit categorizes every line item on its own and sends the receipt to QuickBooks Online as one Expense with a separate line for each QuickBooks category, plus the receipt photo or PDF attached.
Does Receipt Rabbit match bank transactions in QuickBooks?
QuickBooks handles the match. Receipt Rabbit creates the itemized Expense for the full receipt total and never reads your bank feed. When the card charge clears your bank feed, QuickBooks suggests a match between the Expense and the bank transaction for you to confirm.
What happens to personal items on a business receipt?
You mark the business lines on the receipt, and unmarked personal lines go to a non-business account you choose once. Mixed receipts wait to sync until you pick that account, and the Expense still posts for the full receipt total to match your statement.
Can Receipt Rabbit move money in QuickBooks?
No. Receipt Rabbit requests the QuickBooks Accounting permission only and never requests the Payments permission. It cannot move money, initiate payments or make transfers, and it never touches your invoices, payroll or customers.
Is the QuickBooks integration free?
QuickBooks Online sync requires Receipt Rabbit Pro, which is $8 a month or $60 a year with a 7-day free trial on the annual plan and includes 300 receipts a month. The Free plan includes 30 receipts a month without QuickBooks sync.
What happens when I disconnect QuickBooks?
You can disconnect anytime from the QuickBooks menu on the Sync tab or from your QuickBooks account settings. Disconnecting in the app clears the saved connection, your account selections and your category mappings from Receipt Rabbit.
Spot an error on this page? Email support@receiptrabbit.io and we will correct it.
By Pine River Labs · Updated
QuickBooks and QuickBooks Online are trademarks of Intuit Inc., registered in the United States and other countries. Receipt Rabbit is not affiliated with, endorsed by, or sponsored by Intuit Inc.
Sync receipts to Xero and Lunch Money, or switch from Dext
Xero sync on Pro
Using Xero instead of QuickBooks? Receipt Rabbit Pro also syncs itemized receipts and attachments to Xero for $8 a month or $60 a year.
Lunch Money sync on Plus or Pro
On Plus ($4 a month or $30 a year) or Pro, Receipt Rabbit finds the matching bank transaction in Lunch Money and splits it by category.
Switching from Receipt Bank (now Dext)
Looking for a simpler iPhone scanner after Receipt Bank became Dext? Read our Dext comparison to see how Receipt Rabbit compares for solo businesses.
Sync split receipts to QuickBooks on Pro with a 7-day free trial on annual ($60/year).